Migration Sharepoint 2013 to Sharepoint Online (Office 365)

4 Mar 2019
Niels Wolf
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Migration Sharepoint 2013 to Sharepoint Online (Office 365)

Microsoft Sharepoint Migration Tool (SPMT)

 

SPMT is a tool provided by Microsoft to easily migrate your Sharepoint on site environment to Sharepoint Online. This manual will explain how to use the SPMT to help you switch to Office 365.
Furthermore there is an explanation about the status of the migration.

How to use SPMT

Migrating data files from SharePoint Server document libraries

  1. Start the SharePoint Migration Tool, then enter your Office 365 username and password.
  2. Select Start your first migration.
  3. Select SharePoint Server 2013.
  4. Enter the SharePoint Server 2013 site URL where your content is located. Click Next.

Important:

Proxy connections are not supported. Using Proxy connections will yield errors such as “SharePoint login fail” or “cannot load document library”.

  1. Enter your username and password to the SharePoint Server site; username must use the format of someone@example.com. Click Sign in.

Note:

If you have already signed in to that site once while using this tool, you won’t be prompted again for the same site.

  1. Choose the document library where your files are located. The drop-down list will contain all your possible choices.
  2. Enter the URL of the SharePoint Online site where you want your files migrated.
  3. Select the document library to where your files will be moved.
  4. Click Add. This task will be added to the list. If you want to select another set of data files to migrate, click Add a source.

Migrating data files from a local file share

  1. Start the SharePoint Migration Tool, then enter your Office 365 username and password.
  2. Select Start your first migration.
  3. Select File Share.
  4. Enter the source path of the file share where your content is located. Click Next.
  5. Enter the URL of the SharePoint Online site where you want your files migrated. Click Next.

Note:

If you have already signed in to that site once while using this tool, you won’t be prompted again for the same site.

  1. Choose the document library to where your files will be moved. Click Next.
  2. This task will be added to the list. If you want to select another set of data files to migrate, click Add another source.
  3. When you have finished selecting your sources, click Next.
  4. Review your settings. Then click Migrate.

To use a JSON or CSV file for bulk migration

If you have many sources to migrate, you can use either a JSON or CSV file to do a bulk migration. To learn more on how to create a JSON or CSV file for data content migration, see How to format your JSON or CSV file for data content migration.

  1. Start the SharePoint Migration Tool, then enter your Office 365 username and password.
  2. Select Start your first migration.
  3. Select JSON or CSV file for bulk migration.
  4. Enter the full path of your .CSV or .JSON filewhere your content is located. Click Add.
  5. Enter the URL of the SharePoint Online site where you want your files migrated. Click Next.

Note:

If you have already signed in to that site once while using this tool, you won’t be prompted again for the same site.

  1. Select JSON or CSV file for bulk migration. Enter the location of your file, or click Choose File to locate it. Click Add.

If you are migrating files from an on-premises SharePoint Server, you will be prompted for your username and password for that site unless you provided those credentials in previous steps.

Any errors in your file it will be detected on a line-by-line basis. The error will indicate which line or lines contains the errors. You will not be able to proceed until you correct the errors in your file.

 

Monitoring and reporting status of migration jobs

After you click Migrate, the progress of your migration jobs will be displayed. As they complete, you can view either detailed or summary reports of an individual job or a single summary report that includes all migration jobs submitted during this session. To learn more, see: Using the SharePoint Migration Tool Reports.

Resuming migration jobs

If you need to close the migration tool before a submitted job has completed, you can restart the tool from any computer.

Note:

To resume a submitted migration job, it has to have been running at least 5 minutes. It will be paused at the point you closed the SharePoint Online Migration Tool. If your submitted job was running less than 5 minutes before the tool closed, you must resubmit the job.
To resume migration jobs

  1. Launch the SharePoint Migration Tool. Click Sign In using the same Office 365 username and password you used when you originally submitted the job.
  2. After you sign in, a screen displays any paused migrations, providing details about what has been completed and what remains.
  3. If you want to add additional migration tasks, click Select new sources and destinations. Otherwise, click Next. Your migration jobs will be resumed. If you are migrating files from an on-premises SharePoint Server, you will be prompted for your username and password for that site.

 

Incremental migration

After a migration task has completed, it can also be saved to be rerun at a later date, allowing you to move only those new or updated files in the source location.

Note

If you wish to make changes to this setting, do so before your initial migration job is submitted. This setting is global; it will apply to all subsequent tasks you submit.

When this setting is on, an incremental check of the SharePoint Online target environment will be performed. Files will be evaluated as follows:

Status Result
Modified time of the source file is earlier than the modified time of the target file. File will not be migrated.
Files or lists exist in the SPO target location. Migration will skip those existing objects during scan.
Time stamp on files or object in the source location changes during migration Only the changed file will be migrated.
Source is a file share. Validation for migration will be based on the file/folder path.
Source is an on-premises SharePoint Server/ Validation for migration will be based on list item GUID. Use the folder path as a fallback.